The Steward Family | 14th Family Reunion

Introduction

The Steward Family Reunion website (stewardfamilyreunion.com) is operated by the Steward Family Reunion planning committee. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website, register for the reunion, or contact us.

Information We Collect

We collect the following information when you interact with our website:

RSVP Registration: Name, email address, phone number, number of attendees, attendee names and age categories, payment method preference, and any special requests you provide.
Contact Form: Name, email address, subject, and message content when you reach out to us.
Admin Accounts: Email address and password (stored securely with encryption) for authorized administrators only.

How We Use Your Information

Your personal information is used solely for reunion planning and communication purposes:

To process and confirm your reunion registration
To communicate reunion details, schedule updates, and logistics
To plan food, activities, and accommodations based on attendee counts and age categories
To respond to your questions or messages submitted through the contact form
To send reunion-related email updates (only to registered attendees)

Information Sharing

We do not sell, trade, or share your personal information with third parties. Your data is accessible only to authorized members of the Steward Family Reunion planning committee for the sole purpose of organizing the reunion. We will never use your information for marketing, advertising, or any purpose unrelated to the family reunion.

Data Storage and Security

Your information is stored in a secure database with encrypted connections. Admin passwords are hashed using industry-standard encryption (bcrypt). We take reasonable measures to protect your data from unauthorized access, but no method of electronic transmission or storage is 100% secure.

Email Communications

If you register for the reunion, you may receive email updates from [email protected] regarding reunion logistics and schedule changes. These communications are limited to reunion-related content only. You can request to stop receiving emails by contacting us through the contact form.

Cookies

This website uses essential cookies required for authentication (admin login) and basic site functionality. We do not use tracking cookies, advertising cookies, or third-party analytics cookies.

Your Rights

You have the right to:

Request access to the personal data we hold about you
Request correction of inaccurate information
Request deletion of your personal data
Withdraw your registration at any time

To exercise any of these rights, please contact us through the contact form.

Children's Privacy

Our RSVP form collects attendee names and age categories (including children). This information is provided by the registering adult (parent or guardian) and is used only for reunion planning purposes such as meal counts and activity planning.

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

Contact Us

If you have questions about this Privacy Policy or how your data is handled, please reach out through our contact form or email us at [email protected].