GDPR Statement

Our Commitment to Data Protection

The Steward Family Reunion planning committee is committed to protecting the personal data of all family members and visitors to our website. This GDPR Statement outlines how we comply with data protection principles, including those established by the General Data Protection Regulation (GDPR) for individuals in the European Economic Area (EEA).

Data Controller

The Steward Family Reunion planning committee acts as the data controller for personal information collected through stewardfamilyreunion.com. For data protection inquiries, please contact us at [email protected] or through our contact form.

Lawful Basis for Processing

We process personal data under the following lawful bases:

• Consent: When you voluntarily submit your information through the RSVP form or contact form, you consent to us processing that data for reunion planning purposes.
• Legitimate Interest: We have a legitimate interest in organizing the family reunion and communicating with registered attendees about event details.

Data We Collect

We collect only the minimum data necessary for reunion planning:

• Name, email address, and phone number (from RSVP registration)
• Attendee names and age categories (for event planning)
• Payment method preference (no actual payment data is collected on this site)
• Special requests or dietary needs
• Contact form submissions (name, email, subject, message)

Your Rights Under GDPR

If you are located in the EEA, you have the following rights regarding your personal data:

• Right of Access: You can request a copy of the personal data we hold about you.
• Right to Rectification: You can request that we correct any inaccurate or incomplete data.
• Right to Erasure ("Right to be Forgotten"): You can request that we delete your personal data. We will comply unless we have a legitimate reason to retain it.
• Right to Restrict Processing: You can request that we limit how we use your data.
• Right to Data Portability: You can request your data in a structured, commonly used format.
• Right to Object: You can object to our processing of your data based on legitimate interests.
• Right to Withdraw Consent: You can withdraw your consent at any time by contacting us.

Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected. Registration data for the 2026 reunion will be retained through the event and for a reasonable period afterward for follow-up communications. After that, data will be securely deleted unless you request earlier deletion.

Data Security

We implement appropriate technical and organizational measures to protect your personal data, including encrypted database connections, secure password hashing, and access controls limiting data access to authorized planning committee members only.

International Data Transfers

This website is hosted in the United States. If you are accessing this site from outside the United States, please be aware that your data will be transferred to and processed in the United States. By using this website and submitting your information, you consent to this transfer.

Cookies

This website uses only essential cookies required for site functionality (such as authentication sessions). We do not use tracking, analytics, or advertising cookies. No consent banner is required as we only use strictly necessary cookies.

Third-Party Data Sharing

We do not share your personal data with third parties for marketing or commercial purposes. Data is only accessible to authorized members of the Steward Family Reunion planning committee.

Exercising Your Rights

To exercise any of your data protection rights, please contact us through our contact form or email us at [email protected]. We will respond to your request within 30 days.

Updates to This Statement

This GDPR Statement may be updated periodically. Any changes will be posted on this page with a revised date.